EIU Procurement Services

EIU has two master IPHEC agreements for the purchase of Computers: Dell and Apple.

All computer purchases must abide by Internal Governing Policy #103 - Computers, Servers, and Software. Please keep in mind that all existing internal approvals still apply to Dell and Apple orders.

Ordering Process for Dell:

Users must first create an eQuote on the Dell Premier site.

To get set-up in Dell Premier, contact Procurement, Disbursements, and Contract Services (purchase@eiu.edu) and request a username and password. 

After creating an eQuote, users will need to complete the Computer Ordering Form. You will need to complete all fields and attach the eQuote to the form.  This form will be automatically be sent to ITS for approval and then routed to Accounting for asset tracking purposes. Upon ITS approval, users may place their order.

Using P-Card (order is $3,500 or less):

The user may then place their order in Dell Premier using their P-Card.

Using Banner (order is over $3,500):

The user may then create a Banner Requisition for their order and forward the Quote and approval to proceed to purchase@eiu.edu with the Requisition number in the subject line.  PDCS will then turn the Requisition into a Purchase Order and place the order on the Dell Premier site.

After the order has been placed, users will be able to track the status of their order. 

Ordering Process for Apple:

All Apple computer purchases must go through the EIU University Union Bookstore. Users will contact the Bookstore for an Apple Quote.  They will then need to complete the Computer Ordering Form. This form will be sent to ITS for approval and then forwarded to Accounting for asset tracking purposes. Upon receiving ITS approval, the user may then contact the Bookstore to place their order. Applecare is required for all Apple device purchases at EIU.

Additional Information

Information Technology Services encourages adopting a Total Cost of Ownership model for purchasing new computers. From the University perspective, several costs are incurred with the purchase of a new computer as it moves from the manufacturer to your desk. The total cost of ownership takes into consideration costs such as the hardware, support and setup, warranty service, volume discounts, procurement overhead and purchase time, longevity of the hardware, and central management.

By standardizing on select models of desktops and notebooks, Eastern Illinois University will be able to reduce these costs, the time it takes to deliver the computer through setup to you, and our ability to support the device through its years of service. If you need to purchase a computer outside of our recommended models, you may seek approval from the Director of ITS or their designee.

Accessories 

IGP #103 does not include computing accessories in its explanation of the policy. The quantity and variety of accessories are too numerous to list all available options. Due to this variety of hardware, vendors, brands, and technology, we cannot guarantee compatibility between all accessories and computers.

The EIU University Union Bookstore has some accessories in stock that may be purchased as a departmental order and available that same day. Alternatively, accessories are available from CDW-G, Dell, Amazon, and Office Depot. 

If you have questions about finding the right accessories to meet your needs, please inquire with EIU Campus Technology Support.