JOBS AT EIU

Administrative Aide

Position Summary:
Eastern Illinois University is seeking candidates for an Administrative Aide position in the Gail & Richard Lumpkin School of Nursing.  This position performs a variety of essential tasks related to the administration and supervision of the School of Nursing by carrying out the administrative functions of the department. Employees at this level assist in carrying out the administrative functions of a unit or department. The duties performed require extensive knowledge of the organization, programs, policies, and procedures of the institution.

Essential Duties and Responsibilities:
 
 

·         Oversees the budget of the Gail and Richard Lumpkin School of Nursing.

·         Manages and oversees administrative operations

·         Collaborates with various offices

·         Oversees and coordinates events

·         Building coordinator

·         Maintains confidential records 

·         Purchasing officer for the department

·         Performs other related duties as assigned.

Minimum Qualifications:

• 1.               High school graduation or equivalent
• 2.               Any one or any combination totaling five (5) years (60 months) from the following categories:
  • A.    College course work in business, finance, accounting or a related field:
  • 60 semester hours or an Associate's degree equals one (1) year (12 months)
  • 90 semester hours equals two (2) years (24 months)
  • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
  • Master's degree or higher equals four (4) years (48 months)
  • B.     progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

Knowledge, Skills and Abilities:

Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Computer Skills - Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information.

·         Accounting, Calendar/Scheduling, Database, Enterprise Resource Planning (ERP), Word Processing, Spreadsheet software

·         Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

·         Obtaining Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

·         Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.

·         Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

·         Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.

·         Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

·         Identifying Objects, Actions, and Events - Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

·         Written and Oral Comprehension - The ability to read and listen/understand information and ideas presented in writing or orally.

·         Oral Expression - The ability to communicate information and ideas verbally so others will understand.

·         Written Expression - The ability to communicate information and ideas in writing so others will understand.

Work Hours

Monday through Friday, 8:00am – 4:30pm

Salary/Pay Rate Range

$3600 - $3700/ month

Application Deadline: March 26, 2025

Required Applicant Documents:
The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants. 

·         Resume

·         Application

·         Transcripts

·         References

Benefits Overview:

Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees' well-being and career goals.

This position is eligible for the following benefits 

·         Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options.

·         Vision Insurance: Vision coverage is included with medical at no cost.

·         Dental Insurance:  Dental plans available to meet your needs.

·         Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement.

·         Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children.

·         Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time.

For more information on our employee benefit programs for this specific position class, please visit https://www.eiu.edu/humanres/benefits/newemployees.php 

Diversity and Inclusion: Eastern Illinois University is committed to fostering a learning community where all members feel welcomed and valued. The university provides equality of opportunity in all areas of campus life, and we strive to recognize and appreciate the unique value of our students, faculty, and staff. Every member of campus has the right to learn and work in an environment free of discrimination and harassment, and beyond that, our goal is for all members of our community to develop a strong sense of belonging to Eastern Illinois University.

The University and Community: Eastern Illinois University takes pride in creating a warm, welcome environment for all faculty, staff and students. Established in 1895, EIU boasts a rich, tradition of preparing students for their personal and professional goals. A traditional regional residential institution, EIU offers a superior education at a relatively low cost while consistently earning high rankings and distinctions for its affordability, academic program quality, career placement rates, campus safety, online degree options, student support, and sustainability initiatives. EIU focuses on individualized attention and superior student relationships and has earned recognition as the highest- ranking independent public regional university in Illinois and a place among the Midwest’s top public regional universities according to U.S. News and World Report. Eastern offers faculty a wide range of research and public service activities. EIU hosts more than 175 student organizations on campus, and offers a variety of cultural events, NCAA Division I athletics, and active research opportunities for its students to enjoy and to thrive. EIU has become recognized for providing the resources of a large institution while creating the kinds of individual relationships that support student and alumni success.

The University is located in East Central Illinois, combines the benefits of a community of 20,000 with access to several large cities, including Chicago, St. Louis, and Indianapolis.

Important Information for Applicants:

Eastern Illinois University is an Affirmative Action/ Equal Opportunity Employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, gender expression, age, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristics. 

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. If would like to request assistance with the application/interview process, please contact Human Resources at (217) 581-3463 or eiu_employment@eiu.edu for assistance.