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EIU Office of
Internal Auditing
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Purpose
Internal Controls
Internal Controls
Basic Internal Control Assessment
Internal Auditing
IA Policies and Procedures
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EIU Confidentiality Notice
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EIU Policies and Procedures
Board of Trustees Regulations
Internal Governing Policies Introduction
Internal Governing Policies
Internal Governing Policies
INTRODUCTION
SECTION I. EMPLOYEES
A. EMPLOYEES, GENERAL
1 - Adjunct Faculty Privileges and Services
2 - Annuitant and Emeritus Privileges and Services
3 - Background Investigations for Positions of Trust
4 - Benefits - Bereavement Leave, Non-Negotiated Employees
5 - Benefits - Insurance Coverage While on Leave
6 - Benefits - Sick Leave
6.1 - Sick Leave Bank
7 - Benefits - Vacation Leave
7.1 - Family and Medical Leave Act
7.2 - Discretionary Medical Leaves of Absence
7.3 - Parental Leave - Non-Negotiated Employees
7.4 - Community Service Leave
7.5 - Gift Day Leave
7.6 - Personal Leave Time for Part-Time Employees
8 - Drug-Free Campus (Employees and Students)
9 - Economic Interest Statement
10 - Employee Personnel Records
11 - Conflicts of Interest in Employment
11.1 - Consensual Relations
12 - Employment and Recruitment Procedures for Administrative Positions
12.1 - Use of External Search Firms
13 - Employment and Recruitment for Civil Service Positions
14 - Employment and Recruitment Procedures for Faculty and Academic Support Professional Positions, Continuing and Temporary
14.1 - Employment of International Faculty and Professionals
15 - Employment Procedures for Per Diem Substitute Instructors
16 - Exit Procedures for Terminating Employees
17 - Medical Examinations
18 - Military Science Program Employees
19 - University Hours of Operation, Building Schedules, and Flex Scheduling
20 - Programs for Professional Enrichment
21 - Salary Administration, Non-Appropriated Funds
22 - Supplementary Personal Services
23 - Weather-Related Absences
24 - Workers' Compensation
EMPLOYEES, FACULTY AND ADMINISTRATIVE EMPLOYEES
25 - Appointment Types
26 - Benefits - Educational, Faculty and Administrative
27 - Complimentary Tickets for Former Presidents
28 - Contracts and Letters of Appointment
29 - Department Chairs
30 - Educational Requirements for Faculty Rank
31 - Performance Evaluation of Administrative Staff
31.1 - Employment Actions - Administrative Employees (Non-Negotiated)
32 - Principal Administrative Position Exemption
EMPLOYEES, CIVIL SERVICE EMPLOYEES
34 - Benefits - Educational, Civil Service Employees
35 - Civil Service Disciplinary Management
36 - Civil Service Employees Grievance Policy
37 - Medical Clearance After Absence Due to Illness or Injury
38 - Overtime Pay for Civil Service Employees
39 - Civil Service Performance Appraisal
40 - Salary Administration for Civil Service Employees
41 - Vacation Charges and Payments for Civil Service Employees
42 - Work Breaks for Civil Service Employees
SECTION II. ACADEMIC AFFAIRS
A. ACADEMIC AFFAIRS, GENERAL
43 - Class Attendance
44 - Final Examinations
45 - Grade Appeals
46 - Grades
46.1 - Credit Hour Policy
47 - Graduate Faculty, Associate Graduate Faculty, and Adjunct Graduate Faculty
48 - Research
48.1 - University-Wide Student Surveys
48.2 - Protection of Human Subjects in Research
48.3 - Welfare of Animals Used in Teaching, Research, and Testing
48.4 - Use of Materials Protected by Copyright
48.5 - Responsible Conduct of Research
48.6 - Financial Administration of Grants
49 - Textbook Rental Service
B. ACADEMIC AFFAIRS, DEGREES
50 - Certification for Graduation for Undergraduate and Graduate Students
51 - Earned Degree Requirements
52 - Honorary Degree Awards
52.1 - Posthumous Recognition
C. ACADEMIC AFFAIRS, ACADEMIC PROGRAMS AND PLANS
53 - Board of Trustees Degree Program Guidelines for Administration
54 - Library Circulation
55 - Library Collection Development
56 - Study Abroad
D. ACADEMIC AFFAIRS, GRANTS AND CONTRACTS
57 - Grants and Contracts Proposal Approval
58 - Scientific Misconduct
SECTION III. STUDENTS
A. STUDENTS, GENERAL
59 - Counseling of Students
59.1 - Mental Health Records - Optional Disclosure
60 - Student Access to Educational Records
61 - Religious Observance Accommodations for Students
62 - Services for Students with Disabilities
63 - Mandatory Withdrawal for Health or Safety Concerns
63.1 - Self-Injurious Students
64 - Registration Holds
65 - Student Withdrawal
66 - Transcripts
66.1 - Guaranteed Tuition Rate Plan
B. STUDENTS, ADMISSION POLICIES
67 - Admission Policies, Graduate Students
67.1 - Admission Policies, International Graduate Students
68 - Admission Policies, Undergraduate Students
68.1 - Admission Policies, International Undergraduate Students
68.2 - Residency Status
C. STUDENTS, STUDENT FINANCIAL AID
69.1 - Student Loan Code of Conduct
70 - Graduate Assistantships
71 - Student Employment Policy
72 - Grant-in-Aid Awards
73 - Tuition and Fee Waivers
D. STUDENTS, STUDENT CONDUCT
74 - Falsification of Records by Students
75 - Student Conduct and Discipline
E. STUDENTS, STUDENT ACTIVITIES AND ORGANIZATIONS
76 - Intercollegiate Athletics
77 - Intramural/Recreational Sports Program
78 - Raffles and Lotteries
79 - Student Organization Recognition
80 - Student Senate
81 - Student-Faculty Boards Operating Bylaws and General Provisions
82 - Apportionment Board
83 - Health Service Board
84 - Intercollegiate Athletic Board
85 - Performing and Visual Arts Board
86 - Sports and Recreation Board
87 - Student Publications Board
88 - University Union Board
F. STUDENTS, STUDENT PUBLICATIONS AND BROADCASTING
89 - Radio-Television Center Board
90 - Radio-TV Center
91 - Student Publications
91.1 - Standards for Off-Campus Communications
G. STUDENTS, STUDENT LEGAL SERVICES
92 - Student Legal Service
H. STUDENTS, STUDENT HOUSING
93 - Political Campaigning in Student Housing
94 - Student Housing
94.1 - Missing Student Notification Policy for Students Residing on Campus
I. STUDENTS, MILITARY SERVICE
95 - Student Withdrawal for Military Service
J. STUDENTS, ALUMNI
97 - Alumni and Donor Records
SECTION IV. ADMINISTRATIVE AFFAIRS
A. ADMINISTRATIVE AFFAIRS, BUDGETS AND APPROPRIATIONS
99 - Budgeting Process
100 - Petty Cash and Change Funds
101 - Telephone Usage
101.1 - Wireless/Connectivity Allowance
102 - University Accounts
B. ADMINISTRATIVE AFFAIRS, PURCHASES
103 - Computers, Servers, and Software
104 - Contract/Agreement Review, Approval, and Signature
105 - Printing - Print and Copy Center
106 - Product Demonstrations
108 - Purchasing
109 - Purchase of Flowers and Gifts
110 - University Vehicles
D. ADMINISTRATIVE AFFAIRS, TRAVEL
111 - Travel
112 - Travel Advances, Student Group Travel
E. ADMINISTRATIVE AFFAIRS, BUSINESS EXPENSES
113 - Business Expense Reimbursement for Food Purchases
114 - Business Expenses
115 - Interview Expense Payments
F. ADMINISTRATIVE AFFAIRS, MOVING AND RELOCATION EXPENSES
116 - Moving Expense Reimbursement
G. ADMINISTRATIVE AFFAIRS, NON-APPROPRIATED FUNDS
118 - Interest Income and Investment Service Fee
119 - University Service Fee
H. ADMINISTRATIVE AFFAIRS, CONTRIBUTIONS
120 - Courtesy Automobiles
121 - Gifts to the University
121.1 - Fundraising Initiatives
I. ADMINISTRATIVE AFFAIRS, MANDATORY FEES
122.1 - Study Abroad Program Withdrawal, Refund, and Fee
123 - Student Activity Fees
J. ADMINISTRATIVE AFFAIRS, SPECIAL FEES AND CHARGES
124 - Admission Charges for Events Sponsored by Student Organizations
125 - Course Charges
125.1 - Course Charges: Required Professional and Clinical Experiences
126 - Returned Check Penalty
K. ADMINISTRATIVE AFFAIRS, INTERNAL OFFSET PROCEDURES
127 - Collection of Delinquent Accounts, Internal Offset Procedures
127.1 - Past Due Student Account and Financial Holds
L. ADMINISTRATIVE AFFAIRS, MISCELLANEOUS
129 - Use of Technology Resources by Employees
130 - Electronic Funds Transfer Payroll Program
131 - Food and Beverage Vending
132 - Internal Auditing
133 - Internal Control
133.1 - Safeguarding Consumer Information
133.2 - Social Security Numbers
134 - Mail Services
135 - President/Vice Presidents - Absence from Campus
136 - Records Management Program
136.1 - Delegation of Authority
SECTION V. PHYSICAL FACILITIES
A. PHYSICAL FACILITIES, USE OF UNIVERSITY FACILITIES
137 - Building Coordinators
138 - Distribution of Materials in the University Union
138.1 - Posting and Distribution of Materials
139 - Overtime Labor and Security Charges for Scheduled Activities
140 - Space Assignments or Reassignments
141 - Unlocking and Locking Facilities Responsibility
142 - Use of University Facilities and Grounds
143 - Use of University Facilities and Grounds - Evening and Weekend Use of Buildings
145 - Use of University Facilities and Grounds - Lantz Building
145.1 - Use of University Facilities and Grounds - Tarble Arts Center
146 - Use of University Facilities and Grounds - Usage Charges
B. PHYSICAL FACILITIES, CONSTRUCTION
147 - Architects and Engineers Selection
C. PHYSICAL FACILITIES, NAMING OF BOARD PROPERTY
148 - Naming
D. PHYSICAL FACILITIES, ALCOHOLIC BEVERAGES
149 - Alcoholic Beverages, Payments from University Accounts
150 - Alcoholic Beverages, Sale, Serving and Consumption
151 - Alcoholic Liquors, Tailgating Activities
152 - Alcoholic Beverages, University Housing
153 - Drug and Alcohol Abuse
E. PHYSICAL FACILITIES, CAMPUS DISTURBANCES, DEMONSTRATIONS OR EMERGENCIES
154 - Bomb Threat Procedures
155 - Building Evacuation
156 - Campus Safety Responsibilities
156.1 - Workplace Violence
156.2 - Clery Act Reporting
157 - Disruption of Academic or Operational Functions
157.1 - Disruptive Behavior in the Classroom
158 - Institutional Emergencies
F. PHYSICAL FACILITIES, MOTOR VEHICLE AND BICYCLE (AND OTHER VEHICLE) REGULATORY POLICIES
159 - Parking and Vehicle Control
160 - Bicycles, Roller Blades, Hover Boards, Skateboards, Etc.
161 - University Fleet and Vehicle Services
161.1 - Use of Motor Vehicle Reports
162 - Vehicle Control, Bicycle Regulations
162.1 - Abandoned or Inoperable Vehicles
G. PHYSICAL FACILITIES, USE OF UNIVERSITY PERSONAL PROPERTY
163 - University Personal Property Control
H. PHYSICAL FACILITIES, MISCELLANEOUS
164 - Spirit Rock
165 - Animals on Campus
166 - Flag Display
167 - Keys
168 - Labor Union Solicitation
169 - Moving of Heavy Equipment
170 - Retail Sales on University Property
171 - Tobacco-Free Campus
SECTION VI. AFFIRMATIVE ACTION
172 - Affirmative Action Procedures for Covered Veterans and Applications and Applicants and Employees with Disabilities
173 - Discrimination Complaint Procedures (Non-Title IX Sexual Harassment Complaints)
174 - Diversity, Nondiscrimination, and Affirmative Action
175 - Sexual Harassment
175.1 - Sexual Harassment Includes Sexual Misconduct
175.2 - Sexual Harassment Complaint Policy & Title IX Sexual Harassment Complaint Procedure
SECTION VII. MISCELLANEOUS
176 - HIV/AIDS Statement
177 - Dishonest or Fraudulent Activities and Whistleblower Policy
178 - Discrimination Under the Americans with Disabilities Act
179 - Distinguished Service Awards
180 - Emergency Medical Service
182 - Directory Information, Personal Data, Lists and Labels for Students and Employees
182.1 - Electronic Communication with Students, Faculty, and Staff
183 - Policy Distribution
184 - Policy Monitor
186 - Student Affairs Professional Affiliates
187 - University Archives
188 - University Data
189 - Furlough Policy
190 - Weapons
191 - Remote Work Policy for Non-Negotiated Employees
191.1 - Remote Policy - Off-Site Designated Remote Headquarters
191.2 - Remote Policy - Short-Term Remote Work
191.3 - Other Proposals or Conditions
Related Pages
Board of Trustees
Internal Governing Policy
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