EIU Office of Internal Auditing

#143 - Use of University Facilities and Grounds - Evening and Weekend Use of Buildings

Approved: December 23, 2019

Monitor: Vice President for Business Affairs

University buildings may be occupied after closing hours Monday through Friday and on weekends when classes are not in session only by:

1. persons attending scheduled events, or
2. persons under the direct supervision of a faculty member, or
3. persons holding special departmental identification cards authorizing individual use and study.

Such use of University buildings shall be according to the following regulations:

1. Students are not authorized to be in any University classroom building except the Doudna Fine Arts Center and Buzzard Building after 12:00 midnight. This restriction includes students who have authorization to be in buildings after closing hours.
2. Students in a building after closing hours must have in their possession a signed authorization from a department head stating that they have been granted permission to be in a specific location after closing hours.
   
   Authorization slips and/or cards issued by department heads are valid only for the semester in which they are issued. Department heads may issue permits for facilities under their supervision only.
3. Keys will not be issued to students by University Facilities and Grounds except for graduate assistants. If it is necessary for graduate and undergraduate students to have a key, the key should be issued to the department head or faculty supervisor who will be responsible for checking out the key to the student and picking it up when the student leaves. Graduate assistants may be issued keys in the same manner as faculty and staff. Issuance of keys to graduate assistants must conform with the University Facilities and Grounds Use Policy.
4. It shall be the responsibility of the department head to designate the departmental facilities to which students may have access after closing hours. Security of the material and equipment in departmental facilities available to students after closing hours is the responsibility of department heads.
5. Disciplinary action may be taken against students using University buildings without authorization after closing hours.
6. Campus Scheduling is responsible for scheduling all facilities with the exception of classrooms, Tarble, Doudna, and O'Brien Stadium.

Building Closing Schedule

The term "closed" indicates that the building is locked. In some instances, a "closed" building may be open if unlocked by authorized personnel.

Closing hours for: