EIU Office of Internal Auditing

#115 - Interview Expense Payments

Approved: May 23, 2011

Monitor: President

Candidates who interview for university positions shall be reimbursed for reasonable expenses incurred during the interview process including meals, lodging, and travel expenses. Alternatively, hiring agents or other university representatives may use university accounts to arrange for direct billing of reasonable expenses to the university. The hiring agent will secure approval of the department head and appropriate Vice President for direct billing and/or reimbursement of qualifying search expenses.

Reimbursements made to candidates must follow these provisions:

1. Meals and Lodging: Actual expenses of the candidate, for receipts furnished. Meals are reimbursed up to the maximum allowed by the State of Illinois Travel Regulation Council.
2. Automobile round-trip mileage at the maximum rate allowed by the State of Illinois Travel Regulation Council.
3. Air or Train Travel: Actual coach fare of candidate for receipts furnished