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EIU Office of
Internal Auditing
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Internal Controls
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Basic Internal Control Assessment
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EIU Policies and Procedures
Board of Trustees Regulations
Internal Governing Policies Introduction
Internal Governing Policies
Board of Trustees Regulations
Internal Governing Policies Introduction
Internal Governing Policies
Internal Governing Policies
INTRODUCTION
SECTION I. EMPLOYEES
A. EMPLOYEES, GENERAL
1 - Adjunct Faculty Privileges and Services
2 - Annuitant and Emeritus Privileges and Services
3 - Background Investigations for Positions of Trust
4 - Benefits - Bereavement Leave, Non-Negotiated Employees
5 - Benefits - Insurance Coverage While on Leave
6 - Benefits - Sick Leave
6.1 - Sick Leave Bank
7 - Benefits - Vacation Leave
7.1 - Family and Medical Leave Act
7.2 - Discretionary Medical Leaves of Absence
7.3 - Parental Leave - Non-Negotiated Employees
7.4 - Community Service Leave
7.5 - Gift Day Leave
7.6 - Personal Leave Time for Part-Time Employees
8 - Drug-Free Campus (Employees and Students)
9 - Economic Interest Statement
10 - Employee Personnel Records
11 - Conflicts of Interest in Employment
11.1 - Consensual Relations
12 - Employment and Recruitment Procedures for Administrative Positions
12.1 - Use of External Search Firms
13 - Employment and Recruitment for Civil Service Positions
14 - Employment and Recruitment Procedures for Faculty and Academic Support Professional Positions, Continuing and Temporary
14.1 - Employment of International Faculty and Professionals
15 - Employment Procedures for Per Diem Substitute Instructors
16 - Exit Procedures for Terminating Employees
17 - Medical Examinations
18 - Military Science Program Employees
19 - University Hours of Operation, Building Schedules, and Flex Scheduling
20 - Programs for Professional Enrichment
21 - Salary Administration, Non-Appropriated Funds
22 - Supplementary Personal Services
23 - Weather-Related Absences
24 - Workers' Compensation
EMPLOYEES, FACULTY AND ADMINISTRATIVE EMPLOYEES
25 - Appointment Types
26 - Benefits - Educational, Faculty and Administrative
27 - Complimentary Tickets for Former Presidents
28 - Contracts and Letters of Appointment
29 - Department Chairs
30 - Educational Requirements for Faculty Rank
31 - Performance Evaluation of Administrative Staff
31.1 - Employment Actions - Administrative Employees (Non-Negotiated)
32 - Principal Administrative Position Exemption
EMPLOYEES, CIVIL SERVICE EMPLOYEES
34 - Benefits - Educational, Civil Service Employees
35 - Civil Service Disciplinary Management
36 - Civil Service Employees Grievance Policy
37 - Medical Clearance After Absence Due to Illness or Injury
38 - Overtime Pay for Civil Service Employees
39 - Civil Service Performance Appraisal
40 - Salary Administration for Civil Service Employees
41 - Vacation Charges and Payments for Civil Service Employees
42 - Work Breaks for Civil Service Employees
SECTION II. ACADEMIC AFFAIRS
A. ACADEMIC AFFAIRS, GENERAL
43 - Class Attendance
44 - Final Examinations
45 - Grade Appeals
46 - Grades
46.1 - Credit Hour Policy
47 - Graduate Faculty, Associate Graduate Faculty, and Adjunct Graduate Faculty
48 - Research
48.1 - University-Wide Student Surveys
48.2 - Protection of Human Subjects in Research
48.3 - Welfare of Animals Used in Teaching, Research, and Testing
48.4 - Use of Materials Protected by Copyright
48.5 - Responsible Conduct of Research
48.6 - Financial Administration of Grants
49 - Textbook Rental Service
B. ACADEMIC AFFAIRS, DEGREES
50 - Certification for Graduation for Undergraduate and Graduate Students
51 - Earned Degree Requirements
52 - Honorary Degree Awards
52.1 - Posthumous Recognition
C. ACADEMIC AFFAIRS, ACADEMIC PROGRAMS AND PLANS
53 - Board of Trustees Degree Program Guidelines for Administration
54 - Library Circulation
55 - Library Collection Development
56 - Study Abroad
D. ACADEMIC AFFAIRS, GRANTS AND CONTRACTS
57 - Grants and Contracts Proposal Approval
58 - Scientific Misconduct
SECTION III. STUDENTS
A. STUDENTS, GENERAL
59 - Counseling of Students
59.1 - Mental Health Records - Optional Disclosure
60 - Student Access to Educational Records
61 - Religious Observance Accommodations for Students
62 - Services for Students with Disabilities
63 - Mandatory Withdrawal for Health or Safety Concerns
63.1 - Self-Injurious Students
64 - Registration Holds
65 - Student Withdrawal
66 - Transcripts
66.1 - Guaranteed Tuition Rate Plan
B. STUDENTS, ADMISSION POLICIES
67 - Admission Policies, Graduate Students
67.1 - Admission Policies, International Graduate Students
68 - Admission Policies, Undergraduate Students
68.1 - Admission Policies, International Undergraduate Students
68.2 - Residency Status
C. STUDENTS, STUDENT FINANCIAL AID
69.1 - Student Loan Code of Conduct
70 - Graduate Assistantships
71 - Student Employment Policy
72 - Grant-in-Aid Awards
73 - Tuition and Fee Waivers
D. STUDENTS, STUDENT CONDUCT
74 - Falsification of Records by Students
75 - Student Conduct and Discipline
E. STUDENTS, STUDENT ACTIVITIES AND ORGANIZATIONS
76 - Intercollegiate Athletics
77 - Intramural/Recreational Sports Program
78 - Raffles and Lotteries
79 - Student Organization Recognition
80 - Student Senate
81 - Student-Faculty Boards Operating Bylaws and General Provisions
82 - Apportionment Board
83 - Health Service Board
84 - Intercollegiate Athletic Board
85 - Performing and Visual Arts Board
86 - Sports and Recreation Board
87 - Student Publications Board
88 - University Union Board
F. STUDENTS, STUDENT PUBLICATIONS AND BROADCASTING
89 - Radio-Television Center Board
90 - Radio-TV Center
91 - Student Publications
91.1 - Standards for Off-Campus Communications
G. STUDENTS, STUDENT LEGAL SERVICES
92 - Student Legal Service
H. STUDENTS, STUDENT HOUSING
93 - Political Campaigning in Student Housing
94 - Student Housing
94.1 - Missing Student Notification Policy for Students Residing on Campus
I. STUDENTS, MILITARY SERVICE
95 - Student Withdrawal for Military Service
J. STUDENTS, ALUMNI
97 - Alumni and Donor Records
SECTION IV. ADMINISTRATIVE AFFAIRS
A. ADMINISTRATIVE AFFAIRS, BUDGETS AND APPROPRIATIONS
99 - Budgeting Process
100 - Petty Cash and Change Funds
101 - Telephone Usage
101.1 - Wireless/Connectivity Allowance
102 - University Accounts
B. ADMINISTRATIVE AFFAIRS, PURCHASES
103 - Computers, Servers, and Software
104 - Contract/Agreement Review, Approval, and Signature
105 - Printing - Print and Copy Center
106 - Product Demonstrations
108 - Purchasing
109 - Purchase of Flowers and Gifts
110 - University Vehicles
D. ADMINISTRATIVE AFFAIRS, TRAVEL
111 - Travel
112 - Travel Advances, Student Group Travel
E. ADMINISTRATIVE AFFAIRS, BUSINESS EXPENSES
113 - Business Expense Reimbursement for Food Purchases
114 - Business Expenses
115 - Interview Expense Payments
F. ADMINISTRATIVE AFFAIRS, MOVING AND RELOCATION EXPENSES
116 - Moving Expense Reimbursement
G. ADMINISTRATIVE AFFAIRS, NON-APPROPRIATED FUNDS
118 - Interest Income and Investment Service Fee
119 - University Service Fee
H. ADMINISTRATIVE AFFAIRS, CONTRIBUTIONS
120 - Courtesy Automobiles
121 - Gifts to the University
121.1 - Fundraising Initiatives
I. ADMINISTRATIVE AFFAIRS, MANDATORY FEES
122.1 - Study Abroad Program Withdrawal, Refund, and Fee
123 - Student Activity Fees
J. ADMINISTRATIVE AFFAIRS, SPECIAL FEES AND CHARGES
124 - Admission Charges for Events Sponsored by Student Organizations
125 - Course Charges
125.1 - Course Charges: Required Professional and Clinical Experiences
126 - Returned Check Penalty
K. ADMINISTRATIVE AFFAIRS, INTERNAL OFFSET PROCEDURES
127 - Collection of Delinquent Accounts, Internal Offset Procedures
127.1 - Past Due Student Account and Financial Holds
L. ADMINISTRATIVE AFFAIRS, MISCELLANEOUS
129 - Use of Technology Resources by Employees
130 - Electronic Funds Transfer Payroll Program
131 - Food and Beverage Vending
132 - Internal Auditing
133 - Internal Control
133.1 - Safeguarding Consumer Information
133.2 - Social Security Numbers
134 - Mail Services
135 - President/Vice Presidents - Absence from Campus
136 - Records Management Program
136.1 - Delegation of Authority
SECTION V. PHYSICAL FACILITIES
A. PHYSICAL FACILITIES, USE OF UNIVERSITY FACILITIES
137 - Building Coordinators
138 - Distribution of Materials in the University Union
138.1 - Posting and Distribution of Materials
139 - Overtime Labor and Security Charges for Scheduled Activities
140 - Space Assignments or Reassignments
141 - Unlocking and Locking Facilities Responsibility
142 - Use of University Facilities and Grounds
143 - Use of University Facilities and Grounds - Evening and Weekend Use of Buildings
145 - Use of University Facilities and Grounds - Lantz Building
145.1 - Use of University Facilities and Grounds - Tarble Arts Center
146 - Use of University Facilities and Grounds - Usage Charges
B. PHYSICAL FACILITIES, CONSTRUCTION
147 - Architects and Engineers Selection
C. PHYSICAL FACILITIES, NAMING OF BOARD PROPERTY
148 - Naming
D. PHYSICAL FACILITIES, ALCOHOLIC BEVERAGES
149 - Alcoholic Beverages, Payments from University Accounts
150 - Alcoholic Beverages, Sale, Serving and Consumption
151 - Alcoholic Liquors, Tailgating Activities
152 - Alcoholic Beverages, University Housing
153 - Drug and Alcohol Abuse
E. PHYSICAL FACILITIES, CAMPUS DISTURBANCES, DEMONSTRATIONS OR EMERGENCIES
154 - Bomb Threat Procedures
155 - Building Evacuation
156 - Campus Safety Responsibilities
156.1 - Workplace Violence
156.2 - Clery Act Reporting
157 - Disruption of Academic or Operational Functions
157.1 - Disruptive Behavior in the Classroom
158 - Institutional Emergencies
F. PHYSICAL FACILITIES, MOTOR VEHICLE AND BICYCLE (AND OTHER VEHICLE) REGULATORY POLICIES
159 - Parking and Vehicle Control
160 - Bicycles, Roller Blades, Hover Boards, Skateboards, Etc.
161 - University Fleet and Vehicle Services
161.1 - Use of Motor Vehicle Reports
162 - Vehicle Control, Bicycle Regulations
162.1 - Abandoned or Inoperable Vehicles
G. PHYSICAL FACILITIES, USE OF UNIVERSITY PERSONAL PROPERTY
163 - University Personal Property Control
H. PHYSICAL FACILITIES, MISCELLANEOUS
164 - Spirit Rock
165 - Animals on Campus
166 - Flag Display
167 - Keys
168 - Labor Union Solicitation
169 - Moving of Heavy Equipment
170 - Retail Sales on University Property
171 - Tobacco-Free Campus
SECTION VI. AFFIRMATIVE ACTION
172 - Affirmative Action Procedures for Covered Veterans and Applications and Applicants and Employees with Disabilities
173 - Discrimination Complaint Procedures (Non-Title IX Sexual Harassment Complaints)
174 - Diversity, Nondiscrimination, and Affirmative Action
175 - Sexual Harassment
175.1 - Sexual Harassment Includes Sexual Misconduct
175.2 - Sexual Harassment Complaint Policy & Title IX Sexual Harassment Complaint Procedure
SECTION VII. MISCELLANEOUS
176 - HIV/AIDS Statement
177 - Dishonest or Fraudulent Activities and Whistleblower Policy
178 - Discrimination Under the Americans with Disabilities Act
179 - Distinguished Service Awards
180 - Emergency Medical Service
182 - Directory Information, Personal Data, Lists and Labels for Students and Employees
182.1 - Electronic Communication with Students, Faculty, and Staff
183 - Policy Distribution
184 - Policy Monitor
186 - Student Affairs Professional Affiliates
187 - University Archives
188 - University Data
189 - Furlough Policy
190 - Weapons
191 - Remote Work Policy for Non-Negotiated Employees
191.1 - Remote Policy - Off-Site Designated Remote Headquarters
191.2 - Remote Policy - Short-Term Remote Work
191.3 - Other Proposals or Conditions
Related Pages
Board of Trustees
Internal Governing Policy
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